I like new toys as well as the next guy, so I try to take reasonable care of them. Towards that end, I’ve adopted a standardized “check-in” procedure for my shop. When a tool arrives, it is logged into an Excel spreadsheet. I have pages for tooling, consumables (cutters, abrasives, fluids, etc.), and stock (aluminum, steel, bearings, etc.). I don’t keep anything more than the description, date received, cost, any shipping cost, and the seller.  Another thing I started doing that’s useful: Every 6-12 months I scan the list and highlight items I remember using. This gives me an idea of what things I bought that I have never used.

Rust preventative

Once the items are logged into the spreadsheet, the next step is cleaning and rust protection. I clean any cosmolene (or other gummy residue) off with kerosene or brake cleaner, depending on how tough the residue is. That makes the tools shinier, but it also exposes them to potential rust. So I immediately wipe them down with a rust-preventative. I like Break-Free, which is used by the US military and others as a firearm protectant.  Break-free is available as an aerosol, but I prefer the pump bottle as is shown.  I’ve taken to using the pump style with WD-40 too–I still use WD-40 for lots of things, just not as a rust preventative.  You can order a bottle of Break-Free from Amazon for a little over $20.

I live on Monterey Bay, and there’s often a sea breeze.  The breeze is nice, but it’s full of moisture and salt.  Having a good rust preventative like Break-Free helps me sleep better.  I’ve never noticed any rust on my tools.  On tools I use a lot, I may give them an extra wipe down before they go back in the tool box once a year or so.  After a good wipe down with kerosene followed by some Break-Free rust preventative and the tools are ready for use!

Last step is to find the tool a home. It needs to live somewhere I’ll think to look for, and it needs a permanent home, not just a spot on a big pile of dissimilar things.

Try a check-in procedure at your shop. It’ll help you to be organized and it’ll help protect your tooling. In my shop, the tooling has rapidly become the lion’s share of my investment. In other words, I’ve spent more on tooling than machines. You’d be surprised at how easy this is to do, so why not invest in a little TLC for that tooling?


Like what you read on CNCCookbook?

Join 100,000+ CNC'ers!  Get our latest blog posts delivered straight to your email inbox once a week for free. Plus, we’ll give you access to some great CNC reference materials including:

  • Our Big List of over 200 CNC Tips and Techniques
  • Our Free GCode Programming Basics Course
  • And more!

Just enter your name and email address below:

Full Name
Email *
100% Privacy: We will never Spam you!

Keep Your Tools Safe With a New Tool Check-In Procedure
Rate this post


Do you want to be a better CNC'er in 37 Seconds?

Get Better Tool Life, Surface Finish, and Material Removal Rates Fast.

It's that easy. You can install and get results in a matter of minutes.


Start Now, It's Free!



  GW Calculator

  GW Editor



  Deals and Steals

CNC Blog








     Feeds and Speeds

     G-Code Tutorial

     CNC Machining & Manufacturing

     DIY CNC Cookbook

     CNC Dictionary

CNC Projects


     Machinist's Search


     Online Groups


     Reference Data


     CNC Dictionary


     Tool Brands


     Hall of Fame

     Organization: Soon!





     Our History

     Privacy Policy

All material © 2017, CNCCookbook, Inc.

Pin It on Pinterest

Share This